Monthly books that are tax-ready, not tax-cleanup.
A monthly close run by a CPA, not coded once a year by someone in a panic. Reconciled accounts by the 15th, financial statements that match your tax return, and a real person to call when the question gets bigger than the books.
A close, every month.
Not “we logged your transactions.” A real monthly close with reconciliations, accruals, and statements that hold up if a lender, buyer, or the IRS ever asks.
Monthly close
Transactions coded, accounts reconciled to the penny, accruals posted, depreciation booked. P&L and balance sheet locked by the 15th of the following month.
QuickBooks or Entrata setup
New or existing file, cleaned and structured properly. Chart of accounts that mirrors how the IRS expects to see your return — not the default QBO industry template.
AP / AR management
Vendor bills entered, payments scheduled, customer invoices sent and tracked. AR aging reviewed monthly so collections don’t silently slip.
Sales tax filing
Texas and multi-state sales tax returns prepared and filed. Nexus reviewed quarterly so you don’t accidentally trigger a registration in a state you barely sell into.
Monthly P&L and balance sheet
Delivered as a packet by the 15th with year-over-year and budget-vs-actual context. Not a PDF dump — numbers you can actually read.
Year-round CPA access
Direct line to a CPA who has read your books for the month before the call. No bookkeeper-to-CPA telephone game.
Who this is built for.
Designed for the operator who needs decision-grade numbers monthly, not annual cleanup.
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- $200K–$5M revenue businessesPast spreadsheets, not yet ready for a full-time controller. You need consistent monthly close and CPA-level oversight, not a freelance bookkeeper to babysit.
- Real estate portfoliosThree or more doors needing per-property P&L every month. Entrata or QuickBooks with class tracking; partnership-ready when the entity return comes due.
- Businesses with messy booksYou’ve been DIY-ing, or the bookkeeper before us left things stuck. Cleanup is flat-fee, scoped before monthly service starts, never billed hourly.
- Multi-entity operatorsHoldco plus operating subs, or a property-LLC stack. Intercompany entries handled cleanly so the K-1s and the consolidating financials line up. Entity returns for multi-LLC stacks.
Three steps. No portals.
Same shape on every engagement at the firm — individual, entity, books, or CFO work. The simpler the path in, the faster you get to the work that actually matters.
Free 30-minute consultation
We talk through your situation, scope the work, and tell you straight if we’re the right fit. No intake form, no portal, no sales pitch.
Engagement letter & flat fee
Scope confirmed in writing. Fixed price. You see what’s included and what isn’t before a single hour is logged.
The work, year round
Your file runs through Tim directly. Quarterly check-ins, same-day IRS notice handling, and a direct line through the rest of the year.
Tiered monthly. Software included.
Pricing scales with transaction volume and complexity. QuickBooks Online subscription and the standard add-ons are bundled into the retainer at our wholesale rate — not billed separately. Cleanup is flat-fee, quoted before monthly work begins.
Common questions about the books.
Specific to monthly bookkeeping and virtual CFO work.
01 QuickBooks Online or Entrata?
QuickBooks Online is the default for almost every small business. Entrata is what we use for clients running multi-property real estate portfolios where per-unit P&L and rent roll integration matter. We’ll recommend during the consultation.
02 What does a “close” actually mean?
Three things: every account reconciled to its statement, every accrual posted (revenue earned but not invoiced, expenses incurred but not paid), and statements locked so no retroactive edits sneak in. The result is a P&L the IRS would recognize.
03 How much is cleanup if my books are behind?
Flat fee, scoped after a quick review. Typical small-business cleanup runs $1,500–$5,000 depending on how many months are behind and how tangled the existing file is. You see the number before any work starts.
04 Are software costs included?
Yes. QuickBooks Online Plus (or higher tier if needed) plus the standard payroll, receipt capture, and AP integration sub. Billed to us at wholesale, included in your monthly. You don’t pay Intuit retail.
05 Can I keep my existing bookkeeper?
Sometimes. If your in-house person is good and just needs CPA oversight, we co-engage — they do the daily, we run the close and the strategic layer. If the books need rebuilding, we take it over fully.
“Working with Tim as my virtual CFO has been a game-changer. He’s done a phenomenal job managing my books, keeping everything organized and efficient.”
Stop fixing books at tax time.
Close them monthly.
Schedule a free 30-minute consultation. We’ll look at your current file, scope any cleanup, and propose a monthly retainer with a flat fee.